|Spike Records Management System: Implementation & Operation Manual|
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Peruse the file contents and ensure that all papers on the file have a continuing value for financial, legal or reference purposes.
NOTE: If there are papers on the file which are still "current", (i.e. will need to be accessed on a regular basis during the rest of the calendar and/or financial year) they should be removed and placed on a new Part of the file. See Procedures for "Making a New Part of a File"
Find your way into the Spike; Program (see Chapter 1. - CREATING AN ADMIN FILE).
Place your cursor on Records Management and click your mouse.
Open Admin Files / Keywords. Place cursor on arrow and click to open. Scroll to appropriate Keyword, click to open.
Select Admin Files. Double click on the file title (or correct part file) to be archived. The Admin File Update Box will appear. Select the Non-current record prompt by clicking on the box.
Type in the relevant Box number to record the actual "off-shelf" location of the file being archived.
Click OK and the term "archived" will appear next to the file title.
Print a new "Admin Files Archive Box Label" which includes the newly archived file. (See instructions, Chapter 3.for Printing Labels.)
Remove the file from the shelf and place into the Archive Box.