|Spike Records Management System: Implementation & Operation Manual|
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Select the appropriate Keyword according to subject matter by:
Perusing the shelf guides,
Consulting the printed keyword list or
Consulting the computerised Keyword index. For example, the Keyword for financial matters is ACCOUNTING (A1)
Locate the File title and number by:
perusing the files on the shelf for the chosen 'Keyword',
consulting the printed 'File List' or
consulting the computerised 'File List'.
Retrieve the file from the appropriate location. eg. A101 is the unique file identifier and shelf location of the file.
NB: Remember that only CURRENT files are kept in the Records Management cabinet. If it is an 'archived' file it will be in the appropriate Archive Box.
Use an Outguide to indicate that the file has been temporarily removed from the shelf.