| Spike Records Management System: Implementation & Operation Manual | ||
|---|---|---|
| Prev | Chapter 1. Records Management System | Next |
Find your way into the Spike; Program by double-clicking on the Spike; Icon on your desktop or accessing through the Start Menu, Programs and then Spike;. When Spike has been loaded, a range of choices will appear on the Task Bar.
Place your cursor on Records Management and click your mouse.
Select Admin Files at the top of the Menu.
A prompt box titled "Select Indexable Heading" will appear with two separate heading choices - All Terms and Keywords.
Select Keywords.
Place mouse-controlled cursor onto arrow of dropdown selection box and click to open Keyword List.
Scroll down the list until appropriate 'Keyword' is visible then click on the highlighted 'Keyword' to open it.
A prompt box will appear with the 'Keyword' displayed at the top.
Two tabs will appear in the prompt box- one will be Other Headings, the other Admin Files.
Click on Admin Files and a sequential list of files titles will appear.
Scroll down the list to the next available vacant file title box and double click with your mouse to open.
Type in the new file title. The next sequential file number for that 'Keyword' group will automatically be assigned to your new file title.
Click the OK button to save the record.
Take a blank file (lateral, wallet or concertina as required).
Using the guides marked on the EndTab file, place the alphanumeric code eg. A108 and the newly printed 'file-title' label on the file. See "Printing Administrative File Labels" in Chapter 3.[14] of this manual.
You have now created a new file.