2.2. Making Up A Child Or Staff File

Find your way into the Spike; Program

Place your cursor on Records Management and click your mouse.

• Select either Staff or Child. Open program select NEW and click once. A screen will open enabling you to type in Surname and details of either the Staff or Child member. There are extra options for addresses and telephone numbers in the Staff area. Once all information has been inserted select OK.

• Take a new Blue (for Child) or Green (for Staff) Lateral file.

• Use the first three letters of the surname to create an alpha Records Management code;

  (e.g. BRO for a person with the surname Brown).

• Using the EndTab guides attach the alpha code and the file name label to the file.

• File alphabetically by surname of Staff Member or Child.