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Ensure that the new terms(s) adequately and succinctly represent(s) the nature of the topic or issue that you wish to include in the Indexing List.
Find your way into the Spike; Program
Place your cursor on Records Management and click your mouse.
Select Admin. Files. A prompt box titled "Select Indexable Heading" will appear.
Click on All Terms.
Double click the "New" button to generate an Indexable Heading Update window.
Type in your new term. It can be more than one word provided it doesn't exceed 50 characters. In this case we will enter the term "STATIONERY". Enter the term "STATIONERY" in upper case and OK. A box will appear with the new term and two blank spaces below. The first blank space has the letters "NP See" appearing in it. Go to the next blank space and double click your mouse within the space. A drop down box will appear. Type in the first three letters of the Keyword under which you intend to place this file e.g. SUPPLIERS. Enter will accept this term as the authorised Keyword.
Your new entry of Stationery will now appear in the Indexable Headings List with Suppliers as the reference point.